A.G.M - 30th April 2014 - Stonham Baptist Church
Suffolk Neighbourhood Watch Association
County Executive Committee Meeting
Stonham Baptist Church 7.30pm Wednesday 26 February 2014
Present: - Jim Henson (JH) (Chair) Brian Sivyer (BS) (Vice Chair) Bob Gooch (BG) (Treasurer), Peter Taber (PT) (Web Master), Claude Brand (CB)
J.H asked B.S to chair the meeting.
1. Apologies for absence: - There were no apologies.
2. Minutes of the last meeting: - There were no minutes.
3. Matters arising:- There were no matters arising
4. Chairman’s report:-
BS reported that under the chairmanship of JH no meetings of either the Committee or of the Association had been held during the past year. However, there had been numerous meetings involving JH and BS with the Suffolk Constabulary and the PCC on various matters relating to the development of NHW in the County. JH gave his reasons for the lack of meetings due to the pending appointment of a PCC, the date of which appointment kept being put back and thus subsequent meetings were delayed. JH now acknowledged that with hindsight meetings should have been held but at the time it was not clear whether CWLO posts would survive the financial cuts and the appointment of a PCC and what the effect that would have had for the Association and NHW in the County. He had anticipated that matters would come to a head sooner than they did. BS said that it was now time to move on in a positive manner as nothing would change the past. PT remarked that in the past the Police had been led by the Home Office on matters regarding NHW and regretted that this no longer happened.
5. Treasurer’s report:-
BG reported that funds at HSBC stood at £3621.40. Funds were also held with Scottish Widows which stood at £3500. Of the amount in HSBC £2000 was ring fenced from Suffolk Foundation for the provision of NHW signs and £300 from a Suffolk County Councillor Truelove for signage from his Locality Budget for NHW signs at Combs village. Both the money from the Locality Budget and from Suffolk Foundation needs to be used by May 2014. There is also a £3000 grant held by Suffolk Constabulary for use by NHW to be made available for NHW signs.
BG reported that there appeared to be four active signatories to sign cheques. J. Snell, T. Fowler, J. Henson and B. Gooch. CB recommended that BG should approach HSBC to obtain a copy of the last mandate to the bank in order to clarify the situation. BG said he had tried. However, it was agreed that BG should persist so that there was doubt as to who could sign cheques. (BG to action)
The delay in using the money from both ring-fenced amounts was due to discussions with the Constabulary by JH to get them to purchase the signs so as to avoid the 20% Vat that would have had to have been paid if Association had purchased them. This matter has not been resolved and has led to the money not being used. It was recommended that JH should obtain the signs for Combs as soon as possible to avoid losing the Locality Budget money.
It was agreed that the present constitution was not fit for purpose and needed to be re-written. However, nothing should be done until after the AGM. If, at this time a full committee was elected then it was up to them to present a new constitution for adoption. If there was no committee and thus no County Association then the constitution would not be needed. The National NHW Association was currently working on a model constitution for national use based on the Sussex model – thus it may not be necessary for Suffolk to produce their own. If Suffolk should fail as an Association then the Police would deal with the individual schemes in Suffolk.
7. Arrangements for the AGM:-
It was important to promote the AGM to get members to attend. It was suggested that the Committee use Argent Press (BS to action), media such as Radio Suffolk and approach Alan Osborne to request the use of Police Direct and the CWLOs in advertising the AGM (JH to action). Also our Suffolk NHW web site should be used (PT to action).
The date is 30 April 2014 at 7.30pm at Stonham Baptist Church.
BS stated that a resolution to dissolve the Association would need to be prepared at the next meeting to be put forward at the AGM in case no volunteers to fill committee posts are forthcoming. There would then be the need to dissolve Suffolk NHW Association. There would also be the need to make recommendations as to the disposal of funds.
BG suggested that the financial accounts of the Suffolk NHW Association should be closed immediately. However, BS pointed out that this would be something that should only be done at the AGM and only if there should the Association be dissolved. If this were done prior to the AGM we could leave another committee without funds to continue. CB pointed out that the constitution stated that the accounts have to be closed at AGM or specially called meeting and that meeting would decide where the funds were to be discharged.
BG asked for claims forms re expenses so that any outstanding amounts could be settled prior to the AGM.
9. Date of next Executive committee meeting.
Tuesday 15 April 2014 7.30pm at Stonham Baptist Church
Driving and dealing with floods
When you have to pass through a flood, take your time. Stop and assess how deep the water is. Don’t just drive into it. Some roads that are likely to flood have depth gauges. Check the depth on these.
If the water seems too deep for your vehicle, turn back and go around the flood by another road. It might take a little longer, but that’s better than finding yourself stranded.
If the water is too deep it could:
· flood the exhaust, causing the engine to stop
· find its ways into the air intake on some vehicles, causing serious engine damage
If the water isn’t too deep, drive on slowly but be sure to keep to the shallowest part. Remember, because of the camber of the road, the water is probably deepest near the kerb and shallowest at the crown.
Driving through floodwater
Drive in first gear as slowly as possible but keep the engine speed high and steady by slipping the clutch.
If the engine speed is too low, you might stall.
If you go too fast, you could create a bow wave. Water will flood the engine and it could cut out.
Try to strike a balance.
Test your brakes
Water can reduce the effectiveness of your brakes, so test your brakes whenever you’ve passed through water on the road. When you’ve driven safely through, check the mirrors first, and then test your brakes.
If they don’t work properly, it will help to dry them out if you apply light pressure to the brake pedal while driving along slowly. Don’t drive at normal speed until you’re sure they’re working properly.
Jim & Tim exchanging ideas.
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